50 Ways to End an Email (How To) - Algrim.co

50 Ways to End an Email (How To) - Algrim.co How do you end an email? What are the ways to close your message with impact, with professionalism, and with personality? Those are great questions for professionals to be asking themselves. And sometimes you need a few ideas. Our list of professional email endings can provide you new ideas to end your emails. Don’t feel discouraged by the fact that you don’t know how to end your email professionally or “properly”. Even those who have been in business for a number of years should reevaluate their email endings and understand how it impacts the reader and the message being sent. But before we jump into the email closings and ways to end your email, we should discuss effective emails and why your closing statement can make such an impact on the reader. Short Emails Work Closing statements or email endings should always be short. This is because studies have shown emails that the ideal email length is about 150 to 200 words. That’s pretty short, right? The ideal email length is determined on whether or not you receive a response from the recipient. That, most likely, is your goal with your emailâ€" to receive a response. 150 to 200 words is not very much. It’s a few sentences. And this begs to question as to whether or not you should use a closing statement or end to your email. You may certainly use nothing at all. So why use something? Why Email Endings Are Important Email endings are the area where you show personality or intent. Which can direct the reader to comprehend your request. For example, if your email ending says, “I look forward to your response in the next 24 hours” â€" then the reader knows they should get moving on their response. If it says, “Thanks again!” and nothing else. Then maybe your email is responding to a request and that closes the conversation. This is almost like having email body language. Which isn’t a real thing. But it does provide some invisible communication between yourself and the reader. Should email ending phrases be in every email you send? Bottom line: yes. Email Endings and Signatures Email endings are important ways to transition to your email signature. Which are all ways to represent yourself to the other party. Picture this, you’re conducting business and sending an email to someone you don’t know. They receive your email, read it, then read your email ending and signature. During your email signature, they see your contact information, website, phone number, and job title. That is how your email will be digested, in that order. When the reader does this, they have a much better grasp of who you are and what your email is intended to communicate. By having that understanding, your reader can properly respond to your request or inquiry. If the ending of your email is too long, too short, or sounds abrasive then the reader might misinterpret your message causing an improper response. In this way, think of the ending of your email and your email signature as a block of information that the reader uses to comprehend your message. Formality And Your Ending As with any level of human communication, you can communicate how formal or informal you’d like this message to be. Formal would mean that your personal connection with the recipient is low. That your line of communication is entirely business-focused. This would be similar to an email that two attorneys might send to one another. To better understand formal vs. informal. Let’s see what the Webster’s Dictionary says in terms of defining the word “formal”: of or denoting a style of writing or public speaking characterized by more elaborate grammatical structures and more conservative and technical vocabulary. OK, that’s helpful to understand that formal emails are technical, elaborate, and conservative in nature. How about the word “informal”: characteristic of or appropriate to ordinary, casual, or familiar use. Got it. So informal would be when your email sounds casual in nature. It’s All About Clarity If you haven’t figured this out by now, we’re discussing clarity of your email. From understanding formal emails versus informal emails. And how that impacts your email ending. To understanding how your email ending compliments your email signature with your personal information. This is providing clarity, intent, and structure to your reader so they respond effectively. The last thing you should consider before you decide on your email ending is to think about your email clarity. To make your message clear, use these tips: Think about what you want to say the reader before you write. Think about who you are speaking with. Try to define unfamiliar words to the reader. Write one-sentence paragraphs only. Make your sentences short. Don’t use long words. Best Formal Email Endings Here are the best email endings for formal emails. Sincerely Best regards Kind regards Regards Appreciated Best Thank you With kind regards With warm wishes With sincerity Best Informal Email Endings Here are the best email endings for informal emails. Your friend Cheers Thanks again Thanks team Thanks all Thank you team Thank you all Once again, appreciated Looking forward to it Hope this helps Thanks for your consideration Appreciate your consideration See you tomorrow Have a good day Have a nice day I appreciate your help I appreciate your input I appreciate your feedback All Email Endings (List) Below are email endings that you can use at your discretion, based on your email needs. Thank you Thanks so much Thanks Sincerely Best regards Kind regards Regards Appreciated Much appreciated Very much appreciated With respect Warm wishes Respectfully Very respectfully yours Best Your friend Cheers Thanks again Yours truly Appreciate it Looking forward to your response Thanks in advance for your response Fast response appreciated Thanks team Thanks all Thank you team Thank you all Once again, appreciated Looking forward to it Hope this helps Thanks for your consideration Appreciate your consideration See you tomorrow Have a good day Have a nice day I appreciate your help I appreciate your input I appreciate your feedback Looking forward to hearing from you Have a good day Let’s have a good day Thanks so much all Thanks so much team Let’s keep rocking Keep up the good work With kind regards With warm wishes With sincerity